Executive Assistant

About the role

Roche is hiring an Executive Assistant in Pune to provide administrative support to the Managing Director. The role handles highly confidential and critical details, manages the admin budget and acts as an information resource on company policies and procedures.

Key responsibilities

• Own the calendar, travel bookings, events, visitor appointments and the site document repository, and synchronize the schedule of the legal entity head
• Prepare presentation materials for leadership meetings, minutes and circulate notes
• Make high-level, sensitive contacts internally and externally, and screen calls and take messages
• Manage the admin budget, assist in preparing the department budget and monitor expenses
• Coordinate domestic and international travel, purchase office supplies and enter data into SAP / MyBuy to track purchase orders and budgets
• Compile reports, memos and spreadsheets, and coordinate national and international conference calls
• Drive the regular LT agenda, meeting coordination and key action items for bi-weekly LT calls and face-to-face meetings, including coordination with India affiliates
• Handle and document the SAP/R3 training process and act as Cornerstone Learning Expert / Super Admin for site-level reports
• Mentor other administrative support staff and onboarding of new admins

Required profile

• Professional certification or equivalent experience working with senior-level executives, customers, vendors and dignitaries
• In-depth knowledge of company operations and excellent verbal and written communication skills
• Confident, amiable person who maintains relationships with internal and external stakeholders
• Ability to work autonomously within established procedures and anticipate wider implications

Required skills

• MS Office, Google Docs, Slides and Sheets
• SAP and SAP/R3
• Cornerstone Learning