Associate Secretarial & Compliance

About the role

The Associate Secretarial & Compliance role supports the Board of Directors and statutory committees, ensuring flawless governance, regulatory compliance, and legal support for a fast‑growing fintech and regtech product company.

Key responsibilities

• Manage the full meeting lifecycle for the Board and internal committees, including notices, agendas, resolutions, and minutes.
• Draft detailed minutes and maintain statutory registers in line with Secretarial Standards SS‑1 & SS‑2.
• Track and execute all periodic filings, renewals, and secretarial compliances, meeting 100% compliance targets.
• Maintain a compliance dashboard to monitor regulatory and statutory deadlines.
• Coordinate Board and Shareholder meetings, liaising with directors and shareholders.
• Draft, review, and vet commercial contracts, NDAs, and service agreements; maintain a centralized contract repository.
• Administer the full ESOP lifecycle, including scheme drafting, grant letters, vesting/exercise tracking, and register updates.
• Handle corporate actions with RTAs and depositories (NSDL/CDSL) for share dematerialisation and cap‑table updates.
• Prepare and file Form PAS‑3 and other securities‑related filings with the Registrar of Companies.
• Lead annual customer empanelment reviews, manage compliance declarations, and act as primary liaison for customer audits.

Required profile

• Strong understanding of corporate secretarial standards, statutory compliance, and board governance.
• Experience drafting and reviewing commercial legal documents.
• Familiarity with ESOP administration and securities filings.
• Excellent organizational skills with the ability to meet strict deadlines.
• Effective communication with senior leadership, directors, and external stakeholders.

Required skills

What we offer

• Opportunity to work with leading fintech and regtech clients.
• Dynamic environment with exposure to high‑impact regulatory projects.
• Professional growth within a rapidly expanding product‑based company.