Front Office Executive – Reception & Administration

About the role

We are looking for a proactive Front Office Executive to manage the reception area and provide administrative support in a fast‑paced IT environment. The role involves greeting visitors, handling communications and coordinating office logistics to ensure a professional first impression of the company.

Key responsibilities

• Answer incoming calls, emails and direct inquiries to the appropriate departments.
• Maintain visitor records, issue passes and manage multiple visitors simultaneously.
• Book meeting rooms and arrange hospitality for internal and external meetings.
• Receive, sort and distribute couriers, parcels and official documents.
• Keep the front office area clean, organized and presentable.
• Provide administrative assistance to HR and other departments as needed.
• Monitor office supplies inventory and coordinate procurement.
• Maintain records, files and office documentation.
• Coordinate with vendors for office maintenance and related services.

Required profile

• Good communication skills in English.
• Basic computer knowledge, especially MS Office and email handling.
• Strong coordination, organizational and multitasking abilities.
• Polite, presentable and service‑oriented attitude.
• Any graduate (administration preferred).
• Experience in front office/reception within an IT or corporate setting.
• Knowledge of transport coordination or facility management is a plus.
• Ability to work under pressure and handle urgent requests.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)
• Email handling