Administrative Support Assistant III

About the role

Capital One India is seeking an experienced Administrative Support Assistant III to provide high‑level assistance to 4‑6 executives in a fast‑paced, technology‑driven environment. The role acts as a gatekeeper and central hub for executive activities, ensuring smooth operations and team productivity.

Key responsibilities

• Manage daily calendars for multiple executives, adjusting schedules to accommodate last‑minute changes.
• Arrange conference rooms, catering, audio/visual equipment, and other services for meetings and events.
• Coordinate travel itineraries and prepare timely expense reports using Capital One systems.
• Drive team activities such as all‑hands meetings, conferences, supply ordering, and social events.
• Prepare professional business communications, including memos, letters, and emails.
• Maintain strong relationships with executives and administrative staff across the organization.
• Perform general administrative duties such as copying, mail distribution, and ad‑hoc projects.

Required profile

• Excellent written and verbal communication with strong influencing and negotiation abilities.
• High discretion handling sensitive information.
• Strong interpersonal skills to interact with all organizational levels.
• Resourceful problem‑solver with meticulous attention to detail.
• Proactive, growth‑mindset individual who can drive processes and adapt quickly.
• Effective time‑management and ability to prioritize urgent matters.
• Sound judgment and high emotional intelligence.