Senior Administration Executive

About the role

The Senior Admin Executive will lead and oversee corporate administrative and facility operations, ensuring a safe, efficient, and well‑managed workplace. The role involves strategic planning, vendor governance, cost control, and close coordination with senior management to support business operations.

Key responsibilities

• Lead end‑to‑end corporate administration and facilities management for the office.
• Handle front office activities including visitor management, calls, and correspondence.
• Develop, implement, and monitor admin policies, SOPs, and best practices.
• Manage and evaluate vendors for housekeeping, security, transport, pantry, travel, and maintenance services.
• Control administrative budgets, track expenses, and ensure cost optimization.
• Oversee office infrastructure, space planning, and maintenance activities.
• Ensure statutory, safety, and compliance requirements related to facilities are met.
• Support leadership with travel management, guest handling, and executive logistics.
• Drive employee workplace experience and resolve escalated admin‑related issues.
• Prepare MIS reports, dashboards, and present updates to management.
• Coordinate with HR, Finance, IT, and other departments for seamless operations.

Required profile

• Graduate/Postgraduate in any discipline (Facility Management preferred).
• 5–8 years of experience in corporate administration or facilities management.
• Proven experience in leading admin teams and handling multiple vendors.

Required skills

• Strong leadership, negotiation, and vendor management abilities.
• Excellent communication and stakeholder management capabilities.
• Budgeting, cost control, and compliance knowledge.
• Proficiency in MS Office and admin MIS systems.
• Ability to manage high‑pressure environments and complex operations.