Administration Officer

About the role

The Administration Officer provides comprehensive executive administrative support to senior leadership within a medium‑to‑large facility. This role handles highly confidential information, coordinates a wide range of operational activities, and ensures smooth day‑to‑day functioning across multiple functions such as transport, cafeteria services, shop‑floor safety, and facilities management.

Key responsibilities

• Develop, monitor, and enforce transport schedules and SOPs for buses, cabs, and other vehicles to ensure safe and timely operations.
• Oversee cafeteria operations, guaranteeing nutritious meals for breakfast, lunch, and dinner while minimizing waste.
• Manage provision and cleaning of shop‑floor garments (dungarees, lab coats, lockers) and coordinate third‑party cleaning services.
• Implement waste‑segregation, scrapping, and timely disposal through contracted vendors.
• Maintain horticulture, pest control, and seasonal uniform distribution.
• Organise workplace celebrations and ensure upkeep of furniture, stationery, and other office assets.
• Handle payments, billing, and contract compliance; monitor budgets and control expenditures.
• Conduct regular asset counts, prepare SOPs, risk assessments, and enforce controls to achieve zero‑incident performance.
• Lead IATF16949 and EHS audits and uphold the four non‑negotiables: safety, quality, sustainability, and ethics/compliance.

Required profile

• Proven experience in administrative support within a medium‑to‑large organization.
• Ability to manage confidential information with discretion.
• Strong judgment and problem‑solving skills to identify issues and select appropriate solutions.
• Excellent coordination with internal teams and external service providers.
• Familiarity with SOP development, risk assessment, and audit processes.

Required skills