Secretary / Senior Secretary

About the role

The Secretary provides comprehensive administrative support to Senior Vice Presidents and other senior leaders, ensuring smooth day‑to‑day operations. This role involves managing travel, calendars, meetings, and various ad‑hoc tasks while maintaining high standards of confidentiality and accuracy.

Key responsibilities

• Arrange national and international travel reservations, including flights, visas, and hotels for SVPs and senior team members.
• Maintain and update daily Outlook calendars for senior executives.
• Organize meetings, prepare minutes, and coordinate logistics for on‑site and off‑site events.
• Conduct internet research, gather data, analyze information, and prepare reports.
• Handle ad‑hoc assignments as directed by managers.
• Arrange catering for lunches, dinners, and off‑site meetings.
• Process monthly reimbursements and assist with tax‑related documentation.
• Communicate regularly with other departments to ensure alignment.
• Generate and analyze team reports using the internal ERP system.

Required profile

• Excellent planning and organizing skills.
• Strong time‑management and multitasking abilities.
• Effective verbal and written communication.
• High level of confidentiality and reliability.
• Attention to detail.
• Commitment to data security and business continuity practices.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook