Executive Assistant to Director

About the role

We are looking for an experienced Executive Assistant to the Director to provide high‑level administrative and executive support, manage schedules and correspondence, and ensure smooth coordination between the Director and internal/external stakeholders. The role involves handling confidential information and supporting the Director in daily operations.

Key responsibilities

• Act as the primary point of contact between the Director and internal/external stakeholders.
• Manage the Director’s calendar, appointments, meetings and schedules.
• Schedule meetings, book meeting rooms and prepare Minutes of Meetings (MOM).
• Handle emails, calls, correspondence and communications on behalf of the Director.
• Manage domestic and international travel arrangements and itineraries.
• Prepare reports, presentations and briefing documents.
• Conduct basic research and data analysis as required.
• Maintain important files, databases and records.
• Follow up on tasks, deadlines and key milestones.
• Handle confidential and sensitive business information with complete discretion.

Required profile

• Any graduate.
• 5+ years of experience as an Executive Assistant to senior management or a Director.
• Excellent verbal and written communication and drafting skills.
• Proficiency in MS Office.
• Strong organizational and time‑management abilities.
• Proactive, discreet and trustworthy.
• Ability to handle multiple priorities while maintaining confidentiality.