Executive Secretary to Vice Chancellor

About the role

The Secretary will provide high‑level, strategic, and confidential administrative support to the Vice Chancellor of a university. This position requires exceptional organisational ability, discretion, and the capacity to manage multiple priorities in a dynamic academic environment.

Key responsibilities

• Manage the Vice Chancellor’s calendar, appointments, meetings, and travel arrangements.
• Coordinate high‑level meetings, Board sessions, and strategic discussions, preparing agendas, briefing notes, presentations, reports, and official correspondence.
• Serve as the primary liaison between the VC’s office, Deans, Directors, faculty, government bodies, and external stakeholders.
• Draft official letters, emails, circulars, and confidential communications while handling sensitive information with utmost professionalism.
• Assist in policy documentation, institutional planning, accreditation tasks, and monitor critical institutional deadlines.
• Support event planning for high‑profile university functions and VIP visits, maintaining organised records and files.
• Ensure strict confidentiality of executive decisions and facilitate smooth communication between leadership and governance bodies.

Required profile

• Master’s degree from a recognised university (MBA preferred).
• 3‑6 years of experience as an Executive Assistant to CXO/Director/President level, preferably in the education sector.
• Excellent written and verbal communication skills.
• High level of integrity, professionalism, emotional intelligence and discretion.

Required skills

• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Experience with digital collaboration tools (e.g., Teams, Zoom, SharePoint).

What we offer

• Competitive salary ranging from 6 to 10 LPA.
• Opportunity to work closely with senior university leadership in a prestigious academic institution.