Executive Assistant – Administrative Support

About the role

The Executive Assistant (Administrative) will provide comprehensive administrative support to senior leadership, ensuring the smooth operation of daily office activities. Based on‑site in Dehradun, the role is full‑time and involves managing complex calendars, coordinating meetings, arranging travel, and preparing accurate expense reports. The incumbent will also handle correspondence, draft and format documents, maintain organized records, and support both internal and external stakeholder interactions while upholding the highest standards of confidentiality and professionalism.

Key responsibilities

• Manage senior executives’ calendars, schedule internal and external meetings, and resolve conflicts to optimize time utilization.
• Organize domestic and international travel itineraries, process travel bookings, and compile detailed expense reports for reimbursement.
• Draft, edit, and format a variety of business documents, presentations, and reports, ensuring consistency and adherence to corporate standards.
• Maintain systematic filing systems and electronic records, guaranteeing easy retrieval and compliance with data‑management policies.
• Coordinate logistics for meetings and events, including venue booking, equipment setup, and distribution of agendas and minutes.
• Follow up on action items from meetings, prepare status updates, and assist senior leaders in decision‑making processes.

Required profile

• Proven experience in executive administrative assistance, including calendar management and meeting coordination.
• Strong document preparation, records management, and office organization capabilities.
• Demonstrated ability to prepare and track expense reports with high accuracy.
• Excellent written and verbal communication skills for professional interaction with diverse stakeholders.
• Outstanding organizational and time‑management abilities, with a track record of meeting tight deadlines.
• High level of integrity, discretion, and reliability when handling confidential information.
• Relevant educational background such as a diploma or degree in business administration; prior executive support experience preferred.