Executive Assistant to Director

About the role

We are seeking a highly organized and proactive Executive Assistant to support the Director in daily operations. The role involves managing the Director’s schedule, coordinating meetings and travel, handling confidential information, and preparing reports to ensure smooth executive functioning.

Key responsibilities

• Manage the Director’s calendar, appointments, meetings and daily schedule.
• Coordinate internal and external meetings, including scheduling and follow‑ups.
• Handle emails, correspondence, calls and other communications on behalf of the Director.
• Prepare presentations, reports, meeting agendas, minutes and other documents.
• Maintain records of important documents, commitments and confidential information.
• Follow up with department heads and employees on tasks assigned by the Director.
• Arrange domestic and international travel, including tickets, hotels, transportation and itineraries.
• Attend meetings with the Director and record discussions and action points.
• Provide regular updates and ensure timely completion of tasks.

Required profile

• Bachelor’s degree in any relevant discipline.
• 2–5 years of experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent verbal and written communication skills.
• Strong organizational, time‑management and multitasking abilities.
• High level of confidentiality, discretion and ability to work under pressure.
• Willingness to travel with the Director if required.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook