Executive Assistant to Director

About the role

We are seeking a highly organized and proactive Executive Assistant to support our Director. The role involves comprehensive administrative and coordination duties, ensuring the Director’s schedule runs smoothly and confidential information is handled with discretion.

Key responsibilities

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including scheduling and follow‑ups.
• Handle emails, correspondence, calls, and other communications on behalf of the Director.
• Prepare presentations, reports, meeting agendas, minutes, and other documents.
• Maintain records of important documents, commitments, and confidential information.
• Follow up with department heads and employees on tasks assigned by the Director.
• Arrange domestic and international travel, including tickets, hotels, transportation, and itineraries.
• Attend meetings with the Director and record discussions and action points.
• Provide regular updates and ensure timely completion of tasks.

Required profile

• Bachelor’s degree in any relevant discipline.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time‑management abilities.
• High level of confidentiality and discretion.
• Ability to work under pressure and meet deadlines.
• Willingness to travel with the Director if required.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook