Executive Assistant to CEO

About the role

We are seeking a proactive Executive Assistant to support the CEO of a dynamic organization. The role combines high‑level executive support, business coordination and personal assistance, ensuring the CEO’s time is optimized and confidential matters are handled with utmost professionalism.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings and coordinate domestic and international travel.
• Handle email correspondence, calls and meeting requests with discretion and efficiency.
• Prepare briefing notes, presentations, business decks, proposals and reports for internal and external meetings.
• Liaise with internal teams and external stakeholders, conduct research and compile data for strategic initiatives.
• Oversee personal appointments, errands, family travel and events, and manage related expenses.
• Track follow‑ups, monitor project timelines and ensure deliverables are met.
• Identify workflow improvements and support planning of company events and CEO‑led initiatives.

Required profile

• Bachelor’s degree in Business Administration, Communications or a related field.
• Minimum 5 years of experience supporting a senior leader, entrepreneur or C‑suite executive, preferably in a PR, communications or creative agency.
• High level of discretion, integrity and professionalism.
• Strong organizational, time‑management and multitasking abilities.
• Excellent written and verbal communication skills.

Required skills

• Proficiency in Google Workspace.
• Proficiency in Microsoft Office Suite.