Executive Assistant to CEO

About the role

We are looking for a highly organized, proactive, and detail‑oriented Executive Assistant to support our CEO. The role ensures smooth operation of the Executive Office by managing schedules, coordinating meetings, handling confidential information, and driving timely execution of key priorities in a fast‑paced, high‑growth environment.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings and daily schedule, including internal and external coordination.
• Arrange domestic and international travel, prepare itineraries, and handle visas, accommodations and logistics.
• Draft correspondence, letters, meeting minutes, reports and presentations; maintain confidential files and an efficient filing system.
• Prepare meeting agendas, take minutes, track action items and follow up with departments to ensure timely completion.
• Act as the first point of contact for the CEO’s office, screen calls and visitors, and coordinate with internal teams, clients, vendors and external stakeholders.
• Handle office administration tasks such as supplies, expense claims, invoices and reimbursements, and support event planning and leadership visits.

Required profile

• 3–8 years of experience as a Secretary, Executive Secretary or Administrative Assistant supporting senior leadership.
• Experience supporting CXOs or Directors is preferred.
• Bachelor’s degree in any discipline; secretarial or administrative certification is a plus.

Required skills