Executive Assistant to CEO & COO

About the role

We are seeking a highly organised and proactive Executive Assistant to support both the CEO and COO in Mumbai. The role involves providing high‑level administrative and operational assistance, ensuring the smooth functioning of the CXO office.

Key responsibilities

• Manage the CEO’s and COO’s calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings, prepare agendas and follow‑ups.
• Handle emails, calls, and correspondence on behalf of the CXOs when required.
• Prepare presentations, reports, documents, and meeting notes.
• Track key action items and ensure timely follow‑up with stakeholders.
• Assist with travel planning, itineraries, and logistics.
• Maintain confidentiality of sensitive business and personal information.
• Support special projects and ad‑hoc requirements.

Required profile

• 3–6 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organisational and time‑management abilities.
• Ability to multitask in a fast‑paced environment.
• High attention to detail and follow‑through.
• Professionalism, discretion, and confidentiality.
• Confidence interacting with senior leadership and external stakeholders.

Required skills

• Proficiency in MS Office
• Proficiency in Google Workspace