Executive Assistant to CEO & COO

About the role

We are seeking a proactive, emotionally intelligent Executive Assistant to support our CEO and COO as they drive a growing movement in early childhood education. This role goes beyond traditional administration, acting as the quiet engine that keeps leaders focused, teams aligned, and the mission on track.

Key responsibilities

• Manage calendars, schedules, travel, and logistics for the CEO and COO with precision.
• Coordinate leadership and cross‑functional meetings, prepare agendas, take notes, track actions, and follow up.
• Collaborate with academic, operations, finance, and people teams to keep projects on schedule.
• Prepare reports and presentations that turn data into clear stories.
• Support the COO with vendor coordination, process improvement, and day‑to‑day operations of our centers.
• Welcome guests and visitors, embodying the organization’s values at every touchpoint.
• Handle behind‑the‑scenes tasks such as subscription renewals and vendor follow‑ups.

Required profile

• Minimum 4 years of experience supporting senior leadership in a high‑growth, purpose‑driven organization.
• Strong written and verbal communication with a professional tone.
• Excellent organizational and multitasking abilities, keeping detail and big picture in balance.
• High emotional intelligence and discretion when handling sensitive information.
• Calm, flexible, and solutions‑oriented under pressure.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience using Google Workspace (Gmail, Calendar, Docs, Sheets).
• Comfort with modern collaboration tools (e.g., Slack, Teams, Asana).