Executive Assistant / Secretary – Mumbai

About the role

We are seeking a dynamic and proactive Executive Assistant to support senior leadership with both strategic and operational activities. The role goes beyond traditional administrative duties, requiring a highly organized professional who can manage executive‑level coordination and strategic meetings.

Key responsibilities

• Manage and coordinate the executive’s calendar, meetings, and appointments efficiently.
• Prepare meeting agendas, minutes of meetings (MOM), and follow up on action items.
• Assist in planning and organizing strategy meetings and leadership discussions.
• Handle domestic and international travel arrangements, itineraries, and logistics.
• Prepare high‑quality presentations and reports using PowerPoint and Excel.
• Act as a coordination point between leadership and internal teams.
• Maintain confidentiality and professionalism while handling sensitive information.
• Support the leadership team with analysis, documentation, and meeting preparation when required.

Required profile

• Excellent communication and interpersonal skills.
• Highly organized with strong time‑management abilities.
• Ability to multitask and thrive in a fast‑paced environment.
• Professional attitude with a strategic mindset, not just administrative support.
• Proactive, solution‑oriented, and smart.
• Completed MBA or postgraduate degree from a Tier‑1 institute.

Required skills

• Advanced PowerPoint skills for presentation creation.
• Advanced Excel skills for data organization and reporting.