Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to senior executives, ensuring smooth day‑to‑day operations across calendar, travel, and meeting management. This role acts as a trusted liaison between the executive office and internal or external stakeholders.

Key responsibilities

• Manage complex, multi‑diary calendars, schedule appointments, and handle extensive rescheduling.
• Coordinate domestic and international travel, including itineraries, visa/passport procedures, and last‑minute changes.
• Arrange and support meetings, conferences, and events in partnership with the Meeting and Events Planning team.
• Prepare non‑routine correspondence, proposals, and presentations following company guidelines.
• Handle incoming and outgoing mail, identify required actions, and maintain accurate filing systems.
• Provide telephone support, act as the executive’s representative on calls, and maintain voicemail/email distribution lists.
• Collaborate with third‑party suppliers and internal service departments to resolve administrative issues.
• Track and submit time, expense reports, and other financial documentation as needed.

Required profile

• Adaptability to shifting business priorities and ability to work under pressure.
• Strong interpersonal skills with confidence to interact with senior‑level stakeholders.
• High level of confidentiality, discretion, and accuracy.
• Excellent written and verbal English communication.
• Proactive, independent, and effective team player.

Required skills

• Microsoft Office suite: Word, Excel, PowerPoint, Outlook.

What we offer

• Opportunity to support senior leadership in a dynamic environment.
• Professional development and exposure to global operations.