Administration Manager – Workplace & Facilities

About the role

The Administration Manager will oversee workplace and facility operations to ensure a safe, efficient and employee‑friendly office environment. This role combines office administration, facilities management, vendor governance and employee support functions within BDO India.

Key responsibilities

• Manage day‑to‑day administration of office spaces, workstations, meeting rooms and common areas, ensuring optimal space utilization.
• Coordinate onboarding and exit processes, including workspace setup, clearance and partnership with HR to enhance employee experience.
• Plan and execute town‑halls, leadership meetings, employee engagement programmes and corporate events.
• Oversee outsourced staff and facility vendors, ensuring service quality, SLA compliance and management of housekeeping, pantry, security, pest control and other soft services.
• Supervise cafeteria operations, monitor hygiene standards, vendor performance and employee feedback.
• Ensure compliance with statutory, administrative and regulatory requirements; liaise with local authorities for approvals, inspections and audits.
• Handle vendor billing, budget tracking, invoice verification and control of administrative costs; prepare MIS reports and dashboards.
• Manage fire safety systems, emergency preparedness, security access control, CCTV monitoring and visitor management.
• Monitor preventive maintenance schedules and resolve facility‑related issues promptly.
• Maintain office assets, consumables and inventory; conduct periodic audits to ensure optimal stock levels.

Required profile

• Graduate or Postgraduate degree in Administration, Facilities Management or a related discipline.
• Relevant experience in office administration and facilities management, preferably in a professional services environment.
• Strong organizational skills with the ability to manage multiple stakeholders and vendor relationships.

Required skills