Front Office Executive & Executive Assistant

About the role

The Front Office Executive/Executive Assistant will be the first point of contact for visitors, callers and internal stakeholders, ensuring a professional and welcoming experience. This role also provides high‑level administrative support to senior leadership while overseeing day‑to‑day office operations.

Key responsibilities

• Manage front‑desk operations, visitor handling, calls, emails, appointments, courier/document movement and access control.
• Oversee daily office administration, facilities, housekeeping, security, maintenance, transport, pantry, vendor relations, assets, inventory and supplies.
• Coordinate vendors and service providers, handling quotations, contracts, invoices, deliveries and performance monitoring.
• Provide executive support including calendar management, meeting preparation, travel coordination, document drafting and confidential correspondence.
• Organise leadership, client and management meetings, prepare minutes, presentations and maintain action‑item trackers.
• Act as communication hub for management, employees, vendors and clients, handling sensitive information with discretion.
• Maintain administrative records, contracts, invoices and purchase documents.
• Support internal events, corporate meetings and travel logistics for domestic and international trips.

Required profile

• 6‑8 years of experience in front‑office, office administration, facilities management and executive support.
• Positive, professional attitude with strong verbal communication skills.
• Ability to handle confidential information with discretion.

Required skills

• Knowledge of ERP systems for inventory and stock management.
• Proficiency in Microsoft Office suite – Excel, Word and Outlook.
• Good typing and data‑entry abilities.