Office Manager (Admin) – Lead Office Operations

About the role

We are seeking a proactive and highly organized Admin Manager / Office Manager to lead office operations and provide end‑to‑end administrative support to India. The role ensures smooth day‑to‑day office functioning, manages vendor relationships, supports executive operations, and drives process efficiencies across teams.

Key responsibilities

• Oversee daily office operations to ensure a seamless and efficient work environment.
• Manage office facilities, infrastructure, and vendor services such as housekeeping, security, and IT support.
• Ensure workplace readiness, including seating, supplies, and employee experience.
• Drive office policies, compliance, and administrative best practices.
• Provide high‑level administrative support to leadership, including executive travel coordination.
• Plan and execute office events, team engagement activities, onboarding sessions, and leadership visits.
• Manage vendor relationships, contract negotiations, procurement processes, and budget adherence.
• Coordinate complex scheduling across multiple time zones and track meeting action items.
• Identify and implement process improvements to enhance operational efficiency.

Required profile

• At least a Bachelor’s degree in Business Administration or a related field.
• Minimum 15+ years of experience in office management, administration, or executive support roles.
• Experience working in multinational or global environments preferred.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent communication and stakeholder management abilities.
• Proven ability to manage vendors, budgets, and office operations independently.
• Proficiency in Microsoft Office Suite and collaboration tools such as Slack and Asana.
• Ability to anticipate needs, take initiative, and operate with minimal supervision.
• High level of professionalism, discretion, and confidentiality.

Required skills

• Microsoft Office Suite
• Slack
• Asana

What we offer

• Competitive pay and comprehensive benefits.
• Bonus eligibility up to 200% of target.
• Equity participation.
• Flexible time off and year‑round half‑day Fridays.
• Hybrid work model: 3 days in office, 2 days remote.
• Supportive culture focused on employee experience.