Office Administrator / Reception & Facilities Coordinator

About the role

We are seeking an Office Administrator who will act as the Reception & Facilities Coordinator for our Trivandrum office located on the Infosys campus. The role ensures smooth daily operations, manages vendor and building coordination, and supports employee access and office services in a fast‑growing engineering environment.

Key responsibilities

• Oversee day‑to‑day office facilities to guarantee efficient functioning for employees and business processes.
• Serve as the single point of contact for security, finance, facilities, and customs clearance teams on the Infosys campus.
• Liaise with in‑tech departments in Kochi to coordinate essential onsite business functions.
• Manage goods‑inward processes, ensuring timely receipt and proper handling of materials.
• Monitor compliance with facilities and office operation procedures.
• Facilitate employee entry and exit through security and access‑control systems.
• Coordinate with internal stakeholders, vendors, and service providers to maintain seamless facility operations.
• Track and follow up on service requests and maintenance activities.
• Maintain office supplies, inventory records, and provide front‑reception support as needed.

Required profile

• Bachelor’s degree or diploma in Facilities Management, Administration, Hospitality, or a related field.
• 1–3 years of experience in facilities management, administration, workplace services, or office operations.
• Basic understanding of workplace safety, compliance practices, and emergency preparedness.
• Exposure to reception/front‑office duties is an advantage.
• Knowledge of vendor management and facility coordination.

Required skills