Executive Personal Assistant to Director

About the role

We are seeking a highly organized Executive Personal Assistant to support our Country Head/Director in a fast‑moving logistics and freight forwarding environment. The role demands strict confidentiality, proactive time management, and the ability to anticipate the Director’s needs.

Key responsibilities

• Manage the Director’s calendar, schedule appointments, meetings, and travel arrangements.
• Prepare quarterly, monthly and weekly plans, and send timely reminders for upcoming events.
• Maintain information flow, provide concise briefs on key issues, and draft minutes with action‑point tracking.
• Oversee routine expense approvals within delegated authority and handle paperwork for claims and reimbursements.
• Coordinate travel, hotel bookings, foreign exchange, and organize reports, presentations and communications.
• Screen visitors, answer calls, reply to emails, and set up meetings as directed.
• Monitor office inventory (visiting cards, letterheads) and supervise performance of direct reportees on behalf of the Director.
• Maintain physical filing systems and ensure accurate documentation.

Required profile

• Demonstrated ability to handle confidential information with utmost discretion.
• Excellent organizational and time‑management skills.
• Strong written and verbal communication abilities.
• Proactive, detail‑oriented and capable of multitasking in a dynamic environment.

Required skills

What we offer

• Competitive CTC of 12 LPA.
• Opportunity to work closely with senior leadership in a global logistics group.
• Professional growth in a multinational environment.