Executive Assistant / Legal Secretary

About the role

We are seeking a highly organised Executive Assistant/Secretary to support our lawyers and teams at the Gurugram office. The role requires meticulous attention to detail, strong confidentiality, and the ability to juggle multiple priorities in a fast‑paced legal environment.

Key responsibilities

• Provide day‑to‑day secretarial and administrative support to partners, lawyers and teams.
• Prepare, format, proofread and maintain legal documents, correspondence and presentations.
• Manage document indexing, filing, retrieval and overall records management.
• Coordinate meetings, conference calls, appointments and diary schedules across stakeholders.
• Arrange travel itineraries, logistics and related documentation.
• Assist with timesheets, expense statements, vouchers and other administrative records.
• Support file opening, coding, billing matters and practice administration.
• Maintain accurate records, follow up on pending items and handle confidential information with discretion.

Required profile

• Minimum 5 years of experience as a Legal Secretary, Executive Assistant or similar role, preferably in a law firm.
• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a professional setting.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint