Administration Associate – Office Operations (Contract)

About the role

We are seeking a proactive Administration Associate to oversee day‑to‑day office administration and workplace operations for our Mumbai office. You will act as the primary point of contact for employees, vendors, and building management, ensuring a smooth and efficient workplace environment.

Key responsibilities

• Manage daily office administration, including seating arrangements, access cards, and workspace requirements.
• Coordinate with employees, vendors, and building management to maintain seamless office functioning.
• Handle asset management tasks such as inventory tracking, allocation, audits, and documentation.
• Support employee onboarding and offboarding from an administrative perspective.
• Arrange travel (flights, hotels, transfers), process reimbursements, and keep travel records.
• Oversee courier services, shipments, and related documentation.
• Assist procurement activities, including vendor quotations and purchase requests.
• Maintain office supplies, pantry inventory, and vendor invoice tracking.
• Ensure timely resolution of maintenance and facility issues.
• Prepare administration trackers, reports, and documentation with high accuracy.
• Support employee engagement events, town halls, and compliance requirements.

Required profile

• 2–3 years of experience in administration, workplace operations, facilities, or office management.
• Strong communication and stakeholder management abilities.
• Excellent coordination, follow‑up, and multitasking skills.
• Detail‑oriented with a service‑oriented mindset.

Required skills

• Proficiency in Microsoft Excel
• Proficiency in Microsoft Word