Timesheet Coordinator

About the role

The Timesheet Coordinator ensures that all employee timesheets are accurately completed, verified, and submitted to payroll on schedule. This role acts as the primary point of contact for timesheet-related queries and works closely with staff and managers to resolve any discrepancies.

Key responsibilities

• Monitor weekly timesheet completion, send deadline reminders, and follow up on missing or incomplete submissions.
• Review submitted hours for accuracy, completeness, and compliance with company policies.
• Audit entries for overtime, meal/rest breaks, PTO/leave usage, and other exceptions.
• Maintain accurate employee time records in Vantagepoint and promptly resolve entry issues.
• Communicate discrepancies to employees and managers and ensure timesheets are ready for payroll submission by Monday each week.
• Generate reports for HR, leadership, and operations as needed.
• Support employees with timesheet questions and system troubleshooting while maintaining confidentiality.
• Escalate recurring issues, policy violations, or unresolved discrepancies appropriately.

Required profile

• 1‑3 years of experience in timekeeping, payroll support, HR administration, or related administrative operations.
• Professional written and verbal communication skills in English.
• Ability to handle large volumes of time‑sensitive data under strict weekly deadlines.
• Strong attention to detail and pattern‑recognition skills.

Required skills

• Experience with Vantagepoint or equivalent timekeeping software.
• Advanced proficiency in Microsoft Excel.
• Comfort working across HRIS, timekeeping, and payroll systems.