Executive Assistant – Managing Partner’s Office Associate

About the role

We are seeking a mature, structured, and proactive Executive Assistant to work directly with the Managing Partner of a fast‑growing professional services firm. This role goes beyond routine administrative tasks, supporting strategic initiatives, partner coordination, and high‑visibility projects across the founder’s office.

Key responsibilities

• Manage the Managing Partner’s calendar, schedule meetings, and prepare agendas.
• Draft minutes, track action items, and ensure timely closure of follow‑ups.
• Coordinate with partners, managers, clients, consultants, and vendors.
• Maintain a weekly dashboard highlighting priorities, pending matters, and strategic projects.
• Support internal reviews, partner and manager meetings, and business review formats.
• Prepare emails, notes, presentations, meeting briefs, and follow‑up communications.
• Track founder’s office initiatives such as operations, marketing, receivables, technology, and service‑line projects.
• Handle confidential information with discretion and maturity.

Required profile

• 3–6 years of experience in an executive support or similar role.
• Strong written and spoken English with excellent follow‑up and coordination abilities.
• Detail‑oriented, proactive, and able to manage multiple priorities simultaneously.
• High level of confidentiality, maturity, and ownership.
• Basic understanding of business and finance concepts is preferred.

Required skills

• Proficiency with Excel / Google Sheets.
• Proficiency with PowerPoint / Google Slides.
• Proficiency with Word / Google Docs.