Executive Assistant

About the role

We are looking for a highly organised Executive Assistant to join Pangea Travel’s Mumbai office. This full‑time, on‑site position supports the leadership team, ensuring that decisions, conversations and plans are executed efficiently in a fast‑moving, high‑standards environment.

Key responsibilities

• Manage calendars, schedule meetings and coordinate day‑to‑day activities for senior leaders.
• Track action items from meetings, maintain clear task lists, timelines and reminders.
• Own follow‑ups with internal teams, partners and vendors, proactively flagging delays or gaps.
• Organise documents, communication threads and relevant information for easy access.
• Support meeting preparation, travel arrangements and logistics as required.
• Handle select personal scheduling and administrative tasks alongside business priorities.

Required profile

• Proven experience as an Executive Assistant, administrator or operations support professional.
• Excellent organisational and follow‑through abilities.
• Strong written and verbal communication skills.
• Comfortable working with senior stakeholders.
• Proactive, detail‑oriented and dependable.
• Ability to manage multiple threads without things slipping.
• Experience in luxury travel, hospitality or high‑end service is a plus, but not required.

Required skills