Secretary to Managing Director

About the role

The Secretary to the Managing Director provides high‑level administrative and organisational support, acting as the primary point of contact between the MD and internal and external stakeholders. This full‑time position is based in Mumbai and involves managing the MD’s schedule, communications and confidential information.

Key responsibilities

• Screen, prioritize and respond to emails, calls and correspondence on behalf of the MD.
• Prepare meeting agendas, presentations, reports, minutes and follow‑up action trackers.
• Coordinate communication with senior management, clients, vendors and other stakeholders.
• Organise and maintain confidential files, records and documents.
• Arrange domestic and international travel, including itineraries, accommodation, visas and expense reporting.
• Monitor key projects, deadlines and commitments assigned by the MD.
• Draft professional correspondence, business letters, memos and official communications.
• Assist in preparing management reports, board meeting materials and business presentations.
• Handle sensitive information with the highest level of discretion.
• Support company events, executive meetings and special projects as required.

Required profile

• Bachelor’s degree.
• Minimum 20 years of secretarial or executive‑assistant experience.
• Strong written and verbal communication skills.
• Excellent organisational, multitasking and time‑management abilities.
• Ability to work independently while maintaining confidentiality.
• Professional demeanour and strong interpersonal skills.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).