Secretarial Manager

About the role

The Secretarial Manager will oversee the efficient functioning of the company’s secretarial department, ensuring compliance with statutory requirements and supporting key financial processes such as ESOP administration, budgeting, and dividend reconciliation.

Key responsibilities

• Manage the Employee Stock Option Plan (ESOP) lifecycle, including grant processing, vesting, exercise activities, record maintenance and coordination with internal stakeholders, employees and the Registrar & Transfer Agent (RTA).
• Prepare and maintain ESOP‑related management information systems (MIS) ensuring accuracy and compliance with company policies and statutory guidelines.
• Address employee queries regarding ESOP status, documentation and timelines.
• Support the preparation, consolidation and monitoring of the Secretarial Department’s annual budget, track monthly/quarterly expenditures, report variances and coordinate with Finance for approvals.
• Assist in the reconciliation of dividend payments, unclaimed dividends and related financial records, liaise with RTA, Finance and internal teams, and maintain up‑to‑date dividend payout records.
• Process vendor bills, invoices and professional fee statements, maintain accurate logs, monitor departmental expenses and ensure compliance with internal financial policies.
• Provide administrative and compliance support to the Company Secretarial team, maintain statutory registers, filings and documentation in line with the Companies Act and SEBI requirements, and manage correspondence and document control.

Required profile

Required skills