Personal Assistant to Chief Executive Officer

About the role

We are looking for a highly resourceful, discreet, and adaptable Personal Assistant to support our Chief Executive Officer. The role spans a diverse portfolio that includes commercial businesses and a non‑profit initiative, requiring proactive calendar management, travel coordination, and occasional on‑call assistance.

Key responsibilities

• Manage the CEO’s daily, weekly and monthly calendars, appointments and meeting schedules.
• Screen incoming calls, filter correspondence and direct inquiries appropriately.
• Arrange domestic and international travel, including flights, accommodation and airport transfers.
• Prepare reports, presentations, meeting minutes and official letters.
• Maintain confidential paper and digital records for both business and NGO activities.
• Coordinate with commercial departments, NGO project teams and external contacts.
• Execute local administrative errands such as bank tasks, government office visits and procurement across Kochi.
• Provide on‑call support during evenings and weekends for urgent administrative or travel needs.
• Handle personal errands, bill payments and household staff coordination.

Required profile

• Bachelor’s degree preferred; minimum Higher Secondary (12th) pass.
• At least 3 years of experience in an administrative, secretarial or personal assistant role.
• Strong service mindset with flexibility for evenings and weekends.
• Valid Indian driving licence with experience driving 2‑wheelers and 4‑wheelers.
• Excellent communication in Malayalam and working proficiency in English.

Required skills

• Proficiency in Google Workspace.
• Proficiency in Microsoft Office.

What we offer

• Direct work with the CEO and exposure to multiple business sectors.
• Training on advanced AI tools and career development with AI.
• A friendly, multicultural and collaborative workplace.
• Hands‑on experience in educational consulting, language training and impactful non‑profit initiatives.