Personal Assistant & Administrator to CEO

About the role

Arinox AI, a fast‑growing sovereign AI company, is seeking a proactive Personal Assistant & Administrator to support its CEO. This high‑trust position will serve as the first point of contact for internal and external stakeholders and help keep the organisation running smoothly.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings and coordinate travel arrangements.
• Screen, prioritise and arrange external meeting requests on behalf of the CEO.
• Track internal progress across teams and provide daily updates to the CEO.
• Follow up on pending tasks to ensure nothing falls through the cracks.
• Make informed, routine decisions in the CEO’s absence.
• Coordinate cross‑functional communication and represent the CEO in day‑to‑day administrative matters.

Required profile

• Excellent spoken and written English.
• Confident, approachable and professional demeanour.
• Strong follow‑up discipline and proactive ownership of tasks.
• Ability to make quick, independent decisions on routine matters.
• Eagerness to learn and grow in a dynamic environment.

Required skills

• Familiarity with AI tools or large language models (e.g., ChatGPT).