Office Secretary / Front Office Executive

About the role

We are looking for a professional and proactive Office Secretary / Front Office Executive to support the CEO of our manufacturing facility in Gujarat. The role combines executive assistance, front‑office reception and administrative coordination to ensure smooth daily operations.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, appointments and send reminders.
• Prepare meeting agendas, record minutes, circulate them and follow up on action items.
• Coordinate with various departments to collect reports, maintain records and facilitate communication.
• Welcome clients, suppliers and visitors, providing a professional front‑office experience.
• Oversee cleanliness and upkeep of reception and administrative areas.
• Handle incoming calls, emails and correspondence, ensuring timely routing.
• Arrange domestic travel, including flight, hotel and transportation bookings for senior management.
• Maintain accurate documentation of schedules, meetings, reports and other administrative records.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Office Management or related field.
• 5‑7 years of experience in secretarial, executive assistant or front‑office roles.
• Professional appearance and confidence when interacting with senior management and external stakeholders.
• Strong organizational, communication and interpersonal skills.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with standard business software applications.