Office Administration Support (Pune)

About the role

We are looking for an Office Administration Support professional to manage office services, vendor relationships and facility operations at our Pune location. The role will provide day‑to‑day support to senior executives and ensure a secure, well‑maintained workplace.

Key responsibilities

• Coordinate office services, including reception, security badge issuance and visitor admittance.
• Manage procurement and negotiation for office supplies, furniture and equipment in line with company policies.
• Oversee contracts, annual maintenance contracts (AMC) and vendor relationships for office equipment such as copiers, fax machines, coffee/water dispensers, HVAC, lighting and UPS.
• Supervise preventive and corrective maintenance of office facilities and arrange repairs with property management.
• Organise meetings, appointments and company social events, and support new‑hire onboarding with office tours and badge processing.
• Maintain regular attendance and act as the primary point of contact for mailing, shipping, supplies and equipment billing.

Required profile

• Previous experience in office administration, facilities coordination or vendor management.
• Ability to handle multiple tasks, prioritize workload and work independently.
• Strong communication skills for interacting with senior management, vendors and internal teams.
• Attention to detail in contract management, procurement and office safety procedures.

Required skills