Administrative Assistant

About the role

The Administrative Assistant is a full-time, on‑site role based in the Pune Division, supporting smooth day‑to‑day operations at Velvet Offices. This role includes managing front‑desk activities, greeting and assisting visitors, handling phone calls and emails, and coordinating meeting‑room bookings and office resources.

Key responsibilities

• Manage front‑desk activities, greet and assist visitors, and handle incoming phone calls and emails.
• Coordinate meeting‑room bookings and ensure office resources are allocated efficiently.
• Maintain and update records and basic documentation for the workspace.
• Support billing, scheduling, and other administrative tasks as needed.
• Assist the leadership team with executive administrative duties and prepare simple reports.
• Liaise with vendors and service providers to arrange office supplies and maintenance.

Required profile

• Strong administrative and executive assistance abilities to manage office operations.
• Solid clerical skills, including file organization, documentation handling, and basic data entry.
• Clear communication and professional phone etiquette for interacting with clients and internal teams.
• Ability to prioritize tasks, manage time effectively, and maintain accuracy in a fast‑paced environment.
• Proficiency with common office software such as email, calendars, word processing, and spreadsheets.
• Prior experience in administrative or front‑office roles within a service‑oriented setting (preferred).
• Relevant education such as a diploma or bachelor’s degree in business, administration, or a related field (beneficial).

Required skills

• Email management
• Calendar management
• Word processing
• Spreadsheet handling