Executive Secretary – Senior Vice President Support

About the role

TresVista is seeking a proactive Executive Secretary to support its Senior Vice Presidents and other senior leaders. The role ensures smooth day‑to‑day operations by handling administrative tasks, coordinating travel, and managing communications.

Key responsibilities

• Provide comprehensive administrative support, including calendar management and meeting coordination.
• Arrange national and international travel (flights, visas, hotels) for SVPs and senior team members.
• Prepare expense reports, process reimbursements, and assist with tax documentation.
• Organise meetings, take minutes, and distribute follow‑up actions.
• Conduct internet research, analyse data, and prepare reports as needed.
• Arrange lunch, dinner, and off‑site meetings.
• Coordinate regularly with other departments and generate team reports using the internal ERP system.
• Handle ad‑hoc assignments delegated by managers.

Required profile

• Excellent planning, organizing, and multitasking abilities.
• Strong attention to detail and time‑management skills.
• Effective verbal and written communication.
• High level of confidentiality and reliability.

Required skills

• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft PowerPoint.
• Proficiency with Microsoft Outlook.
• Familiarity with AI tools or concepts.

What we offer

• Compensation aligned with industry standards.