Executive & Personal Assistant to Founder & Creative Director

About the role

Gaurav Gupta Studio is seeking a highly organized Executive and Personal Assistant to support the Founder & Creative Director. This high‑trust position involves managing a fast‑paced, high‑visibility calendar that spans design, business, and personal commitments within a luxury fashion environment.

Key responsibilities

• Manage the Founder’s calendar end‑to‑end, scheduling, prioritising and resolving conflicts across design reviews, fittings, media, business meetings and personal commitments.
• Coordinate domestic and international travel, including itineraries, visas, accommodation and logistics for shows, market visits and buyer/press meetings.
• Serve as the first point of contact for the Founder’s office, screening calls, emails and requests with appropriate urgency and confidentiality.
• Draft, proofread and manage correspondence with media, collaborators, clients and international stakeholders, maintaining a luxury‑brand tone.
• Liaise with internal teams (design, production, PR, sales) to track deliverables and brief the Founder ahead of meetings and milestones.
• Support show and event preparation, handling guest lists, run‑of‑show timing and on‑ground logistics during Fashion Weeks and showcases.
• Maintain meticulous records, contact databases and follow‑up trackers while handling sensitive matters with absolute discretion.
• Anticipate needs proactively, thinking two steps ahead in a dynamic environment.

Required profile

• Background in Fashion Communication, Fashion Management, Mass Communication or a related field.
• International exposure through study abroad, internships or strong cultural fluency with global markets.
• Fresher to 2 years of experience; prior exposure to fashion, luxury, design or fast‑paced creative environments is a plus.
• Exceptional written and verbal English; comfortable drafting on behalf of a public‑facing principal.
• Sharp organisational instincts, calm under multiple fast‑moving priorities and high emotional intelligence.
• Polished, presentable demeanor suitable for interfacing with designers, media, celebrities and international buyers.
• High energy, eagerness to learn and willingness to grow quickly in the role.

Required skills