Executive Personal Assistant to Director

About the role

The Arina Group of Companies is seeking a proactive Executive Personal Assistant to support its Director and senior management. This full‑time onsite role blends executive administration, operational follow‑through, basic financial oversight and personal concierge duties.

Key responsibilities

• Manage the Director’s calendar, schedule meetings, screen calls and visitors, and ensure optimal use of executive time.
• Attend operational and strategic meetings, record structured minutes, assign action items, and follow up with department heads until completion.
• Handle confidential business and legal information with utmost discretion.
• Assist with personal tasks such as utility payments, vehicle maintenance, and occasional after‑hours coordination.
• Review invoices, log expenses, track vendor payments and support basic balance‑sheet preparation.
• Coordinate with factory supervisors to source spare parts, prepare comparative price sheets and conduct field visits using a company‑provided car.
• Utilize AI tools (ChatGPT, Gemini) and web research to draft correspondence, summarize data and locate specialized vendors.
• Maintain organized records in Google Workspace, Microsoft Excel and task‑management systems.

Required profile

• Bachelor’s or Master’s degree in Commerce, Business Administration or related field.
• 2–4 years of experience as an Executive Assistant, Personal Assistant, Office Coordinator or Operations Support.
• Strong sense of ownership, high confidentiality and ability to work independently.
• Excellent written and verbal communication skills in English.

Required skills

• Proficiency with Google Workspace.
• Advanced Microsoft Excel skills.
• Experience using AI productivity tools such as ChatGPT and Gemini.
• Familiarity with task‑management software.
• Basic financial administration and invoice processing.

What we offer

• Competitive salary ranging from ₹28,000 to ₹40,000 per month.
• Company‑provided car for official duties with all fuel and vehicle expenses covered.
• Full‑time permanent position with a dynamic, multi‑sector environment.
• Opportunity to work closely with senior leadership and gain exposure to industrial, recycling, trade and digital businesses.