Executive Assistant to the Chairman

About the role

The Executive Assistant to the Chairman provides primary support for the Chairman’s professional and personal commitments. This role manages correspondence, calendar, travel arrangements, and confidential assignments with a high degree of professionalism, accuracy, and discretion.

Key responsibilities

• Manage the Chairman’s personal work, errands, and confidential assignments as delegated.
• Coordinate personal appointments, family commitments, and household logistics.
• Maintain secure personal records, documents, contacts, and important dates.
• Draft, proofread, and dispatch emails, letters, and official correspondence; manage the Chairman’s inbox and prioritize communications.
• Plan, prepare, and maintain the daily, weekly, and monthly schedule, resolving conflicts and re‑prioritising as needed.
• Arrange and coordinate conferences, board meetings, and business gatherings, including venue, AV equipment, and hospitality.
• Attend meetings, take accurate notes, and circulate minutes of meeting within 24 hours.
• Prepare travel itineraries, bookings, and related documentation.

Required profile

• Highly organized and detail‑oriented with the ability to anticipate needs.
• Exceptional discretion, integrity, and confidentiality.
• Strong written communication skills and ability to draft correspondence in the Chairman’s tone.
• Proactive, able to work in a fast‑paced business environment.

Required skills