Executive Assistant to Managing Director (Jewellery Industry)

About the role

The Executive Assistant will support the Managing Director of a jewellery company, handling high‑level administrative, operational and strategic tasks to ensure the MD’s office runs smoothly.

Key responsibilities

• Manage the MD’s calendar, appointments, meetings and business schedules.
• Organise internal and external meetings, prepare agendas and record minutes of meetings (MOM) with action‑item tracking.
• Handle correspondence, emails, calls and business communications on behalf of the MD.
• Prepare presentations, reports, business reviews and executive summaries.
• Maintain confidential files, documents and records.
• Act as liaison between the MD and department heads, ensuring timely execution of assigned tasks.
• Follow up on pending approvals, reports and business commitments.
• Coordinate with Sales, Production, CAD, Merchandising, HR, Accounts and Retail teams.
• Track key business projects and report progress to the MD.
• Arrange domestic and international travel, accommodation, visas and itineraries.
• Coordinate participation in jewellery exhibitions, trade shows and other industry events.
• Manage logistics for client meetings, vendor visits and industry events.
• Prepare daily, weekly and monthly MIS reports, compiling sales, production, inventory and operational data.
• Analyze business data, present actionable insights and monitor critical KPIs.
• Handle sensitive business information with complete discretion.
• Assist in strategic initiatives, business expansion projects and special assignments.
• Support the MD in decision‑making through research and information gathering.

Required profile

• Graduate in Business Administration, Commerce, Management or related field; MBA preferred.
• 3–5 years of experience as an Executive Assistant, Personal Assistant or Coordinator supporting senior management.
• Experience in jewellery manufacturing, retail, luxury goods or gems & jewellery industry preferred.

Required skills

• Advanced Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Google Workspace