Executive Assistant to Founder & CEO (Operations & Personal Office)

About the role

This is a trusted, hands‑on position supporting the Founder & CEO of a fast‑growing studio in Mumbai. You will manage both business operations and the founder’s personal agenda, ensuring seamless coordination across the team and external partners.

Key responsibilities

• Manage the founder’s calendar, appointments, and travel logistics, aligning work and personal commitments.
• Screen and respond to emails, acting as the primary point of contact between the founder and internal teams.
• Coordinate daily studio operations, monitor task sheets for social media, editing, and design teams, and track attendance.
• Prepare and send client invoices, follow up on payments, and support tax filing with the finance team.
• Process vendor payments via banking apps and maintain expense records.
• Assist with HR functions such as hiring coordination, onboarding, payroll administration, and record‑keeping.
• Provide personal support: manage household staff, driver schedules, meal planning, trainer appointments, and domestic/international travel arrangements.

Required profile

• Highly organized, discreet, and proactive with a strong sense of ownership.
• Comfortable handling confidential information and multitasking across professional and personal domains.
• Excellent communication skills and the ability to act as a bridge between senior leadership and the broader team.

Required skills

• Experience with payroll platforms and banking applications for vendor payments.
• Proficiency in preparing invoices and basic accounting documentation.
• Strong calendar management and travel coordination abilities.