Executive Assistant to Director

About the role

We are seeking a proactive, intelligent, and highly organized Executive Assistant to support our Director. The role blends administrative coordination, basic accounting tasks, and the use of modern productivity and AI tools to ensure smooth operations.

Key responsibilities

• Manage the Director’s calendar, meetings, travel arrangements and follow‑ups.
• Coordinate with clients, vendors, consultants and internal teams to ensure timely execution of tasks.
• Draft professional letters, emails, proposals, minutes and reports in both English and Hindi.
• Maintain office records, confidential files and assist in preparing quotations, presentations and business documents.
• Support accounting activities such as invoice tracking, purchase and sales records, payment follow‑up and expense statements.
• Prepare MIS reports and dashboards using Microsoft Excel.
• Track project schedules and ensure action points are completed on time.
• Leverage ChatGPT and other AI tools to improve documentation, communication and overall productivity.
• Create basic marketing posts, presentations and brochures using Canva.
• Update CRM, manage customer correspondence and handle document management.

Required profile

• Graduate in Commerce, Business Administration or equivalent (B.Com, BBA, MBA preferred).
• 2–5 years of experience as an Executive Assistant, Office Coordinator or similar role.
• Good working knowledge of accounting principles and office administration.
• Excellent spoken and written English and Hindi.
• High integrity, strong attention to detail and ability to maintain confidentiality.

Required skills

• Advanced Microsoft Excel (formulas, pivot tables, lookups, charts, reporting).
• Proficiency in Microsoft Word and PowerPoint.
• Working knowledge of AI tools such as ChatGPT.
• Experience with Canva for graphics and presentation design.
• Strong drafting, proofreading and documentation abilities.