Executive Assistant to Director

About the role

The Executive Assistant to the Director provides high‑level administrative support, ensuring the Director’s office runs smoothly and efficiently. This position requires strong organizational abilities, discretion, and the capacity to manage multiple priorities while maintaining strict confidentiality.

Key responsibilities

• Manage the Director’s calendar, schedule appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes.
• Screen and prioritize emails, phone calls, and other communications on behalf of the Director.
• Coordinate executive meetings, board meetings, and special events.
• Monitor deadlines and follow up on action items to ensure timely completion.
• Maintain confidential records, files, and sensitive information with the highest level of discretion.
• Liaise with internal departments, clients, vendors, and external stakeholders.
• Assist in planning, coordinating, and implementing strategic projects and initiatives.
• Prepare expense reports, process invoices, and manage administrative budgets as required.
• Organise domestic and international travel, including itineraries, accommodations, and logistics.
• Conduct research and compile data to support executive decision‑making.
• Handle office administration tasks and provide support for executive operations.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives.
• Excellent written and verbal communication skills.
• Strong organizational, time‑management, and multitasking abilities.
• High level of professionalism, integrity, and confidentiality.
• Ability to work independently and under pressure while meeting deadlines.
• Strong problem‑solving and decision‑making skills.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting platforms.