Executive Assistant to Director

About the role

We are seeking a highly organized and proactive Executive Assistant to support the Director. The role involves managing the Director’s calendar, coordinating meetings and travel, handling confidential information, and ensuring timely follow‑up on key tasks.

Key responsibilities

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including scheduling and follow‑ups.
• Handle emails, correspondence, calls, and other communications on behalf of the Director.
• Prepare presentations, reports, MIS, meeting agendas, minutes, and other documents.
• Maintain proper records of important documents, commitments, and confidential information.
• Follow up with department heads and employees on tasks assigned by the Director.
• Coordinate with clients, vendors, business partners, and other external stakeholders.
• Arrange domestic and international travel, including tickets, hotels, transportation, and itineraries.
• Attend meetings with the Director and record discussions and action points.
• Ensure timely completion of tasks and provide regular updates to the Director.
• Handle sensitive and confidential business information with complete discretion.
• Support day‑to‑day business coordination and special projects.
• Monitor important deadlines and provide reminders and follow‑ups.

Required profile

• Bachelor’s degree in a relevant discipline.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time‑management abilities.
• High level of confidentiality and discretion.
• Ability to work under pressure and meet deadlines.
• Willingness to travel with the Director if required.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook