Executive Assistant to Director

About the role

The Executive Assistant to the Director provides high‑level administrative support, ensuring the Director’s office runs smoothly. This position demands strong organization, discretion, and the ability to juggle multiple priorities while maintaining confidentiality.

Key responsibilities

• Manage the Director’s calendar, schedule appointments, meetings and travel.
• Prepare correspondence, reports, presentations, meeting agendas and minutes.
• Screen and prioritize emails, phone calls and other communications.
• Coordinate executive, board and special events.
• Monitor deadlines, follow up on action items and ensure timely completion.
• Maintain confidential records and sensitive information.
• Liaise with internal departments, clients, vendors and external stakeholders.
• Assist in planning and implementing strategic projects.
• Prepare expense reports, process invoices and manage administrative budgets.
• Organise domestic and international travel logistics.
• Conduct research and compile data for decision‑making.
• Handle general office administration tasks.

Required profile

• Bachelor’s degree in Business Administration, Management or related field (preferred).
• Proven experience supporting senior executives as an Executive or Personal Assistant.
• Excellent written and verbal communication skills.
• High level of professionalism, integrity and confidentiality.
• Ability to work independently under pressure and meet deadlines.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using virtual meeting platforms.
• Strong organizational, time‑management and multitasking abilities.
• Effective problem‑solving and decision‑making skills.