Executive Assistant to Director

About the role

The Executive Assistant to the Director provides high‑level administrative and executive support, ensuring the smooth operation of the Director’s office. This role demands exceptional organization, discretion and the ability to manage multiple priorities while maintaining strict confidentiality.

Key responsibilities

• Manage the Director’s calendar, schedule appointments, meetings and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas and minutes.
• Screen and prioritize emails, phone calls and other communications on behalf of the Director.
• Coordinate executive, board and special events meetings.
• Monitor deadlines, follow up on action items and ensure timely completion.
• Maintain confidential records, files and sensitive information with utmost discretion.
• Liaise with internal departments, clients, vendors and external stakeholders.
• Assist in planning, coordinating and implementing strategic projects and initiatives.
• Prepare expense reports, process invoices and manage administrative budgets.
• Organise domestic and international travel, including itineraries, accommodations and logistics.
• Conduct research and compile data to support executive decision‑making.
• Handle office administration tasks and support executive operations.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field (preferred).
• Proven experience as an Executive Assistant, Personal Assistant or similar role supporting senior executives.
• Excellent written and verbal communication skills.
• Strong organizational, time‑management and multitasking abilities.
• High level of professionalism, integrity and confidentiality.
• Ability to work independently and under pressure while meeting deadlines.
• Strong problem‑solving and decision‑making skills.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Virtual meeting platforms