Executive Assistant to Director

About the role

We are looking for a highly organized and proactive Executive Assistant to support our Director. The role involves managing complex calendars, coordinating meetings, handling travel logistics, and ensuring confidential information is treated with discretion while facilitating smooth communication across the organization.

Key responsibilities

• Manage the Director’s calendar, appointments, and daily schedule.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare agendas, presentations, reports, and meeting minutes.
• Track action items and follow up with internal teams.
• Act as primary liaison between the Director and internal/external stakeholders.
• Coordinate meetings, conferences, and business reviews with department heads.
• Arrange domestic and international travel, including itineraries and expense documentation.
• Prepare MIS reports, dashboards, and business summaries.
• Maintain organized records, contracts, and confidential files.
• Support ad‑hoc assignments and special projects as directed.

Required profile

• Proven experience in executive support or senior administrative roles.
• Excellent organizational and time‑management abilities.
• Strong written and verbal communication skills.
• High level of discretion when handling confidential information.
• Ability to work independently and prioritize multiple tasks.

Required skills

• Executive support
• Travel coordination
• Presentation preparation
• Administrative management