Executive Assistant to Director

About the role

We are looking for a highly organized and proactive Executive Assistant to support the Director in daily operations, schedule management, and strategic coordination. The role demands professionalism, strong multitasking abilities, and the capacity to handle confidential information in a fast‑paced environment.

Key responsibilities

• Manage the Director’s calendar, meetings, appointments, and travel arrangements.
• Coordinate internal and external communications on behalf of the Director.
• Prepare reports, presentations, meeting agendas, and correspondence.
• Take meeting minutes and follow up on action items.
• Handle confidential documents and sensitive information with discretion.
• Screen calls, emails, and visitors for the Director’s office.
• Maintain records, files, and office documentation.
• Assist in project coordination and operational follow‑ups.
• Organise events, conferences, and business meetings as required.
• Monitor deadlines and ensure timely completion of assigned tasks.
• Support decision‑making through research and data collection.

Required profile

• Strong administrative and communication skills.
• Excellent multitasking and time‑management abilities.
• High level of discretion and ability to handle confidential information.
• Self‑motivated and able to work independently.
• Comfortable in a fast‑paced, dynamic environment.

Required skills