Executive Assistant to Chief Executive Officer

About the role

We are looking for a highly organized, proactive Executive Assistant to provide top‑level administrative and strategic support to our Chief Executive Officer. The role is critical for managing the CEO’s priorities, ensuring efficiency, and freeing up valuable time in a fast‑paced, high‑stakes environment.

Key responsibilities

• Manage and optimise the CEO’s calendar, schedule meetings, calls and travel.
• Prepare agendas, take minutes and follow up on action items from executive meetings.
• Coordinate complex domestic and international travel, including visas, accommodations and expense reporting.
• Handle confidential correspondence and documents with discretion.
• Act as liaison between the CEO and internal teams, clients, board members, investors and other stakeholders.
• Draft, edit and proofread executive communications, reports, investor memos and presentations.
• Screen and prioritise emails, calls and other communications.
• Assist with research, data collection and briefing materials for investor meetings, conferences and strategic planning.
• Monitor deadlines, KPIs and project timelines to ensure CEO priorities are met.
• Coordinate investor‑related events, roadshows and client onboarding.
• Oversee select operational tasks, vendor coordination and collaborate on recruiting or onboarding activities.

Required profile

• Bachelor’s degree in Business Administration, Communications, Finance or a related field.
• 5+ years of experience supporting a CEO or senior executive, preferably in investor relations, finance or professional services.
• Exceptional organisational, time‑management and multitasking abilities.
• Strong written and verbal communication skills.
• High level of professionalism and discretion.

Required skills

• Advanced proficiency in Microsoft Office Suite.
• Advanced proficiency in Google Workspace.
• Experience with virtual collaboration tools such as Zoom and Slack.