Executive Assistant to CEO – Leading Business Group (Kochi)

About the role

The Executive Assistant will provide comprehensive administrative support to the CEO of a leading business group based in Kerala. This role ensures smooth daily operations, effective communication, and timely execution of executive priorities.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings and daily schedule, prioritising commitments.
• Coordinate internal and external meetings, preparing agendas, documents, presentations and related materials.
• Arrange business travel, including flights, accommodation, local transport and itineraries.
• Serve as the primary point of contact between the CEO and internal teams, partners, vendors and consultants.
• Prepare, review and organise reports, presentations, business correspondence and MIS documents.
• Monitor action items and decisions from meetings, ensuring timely follow‑up by relevant teams.
• Collaborate with cross‑functional departments and retail units to gather updates, reports and status of key activities.
• Maintain confidential records, agreements and sensitive information with discretion.
• Track key business priorities, projects, deadlines and initiatives across the group.
• Handle official correspondence, emails and calls on behalf of the CEO.
• Assist in organising management meetings, review sessions, business events and site visits.

Required profile

• Strong executive administrative experience, including calendar and meeting management.
• Excellent written and verbal communication skills.
• High level of organisation, attention to detail and ability to prioritise in a fast‑paced environment.
• Proven ability to maintain confidentiality and exercise sound judgment.
• Bachelor’s degree in any discipline or equivalent professional experience.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook
• Familiarity with digital collaboration tools